vc_column_text]

“K-Lead” Application – Barcode Scanner Application

Lead Retrieval systems are a helpful tool for receiving participants’ contact information when they visit your booth. The information obtained by lead retrieval system enables Exhibitors to enhance their database by securing valuable leads for further marketing and communication.
We are pleased to offer you the “K-Lead” Application: exhibitors can download the “K-Lead” app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ full contact information with a quick scan of their badge.

The advantages of the “K-Lead” application:

• Effortless process using registration badge barcode.
• Allows to immediately view the leads information.
• Ability to insert exhibitor’s comments for each lead.
• Application is available for download from Apple store or Google play: “K-Lead App”.
• Cost per unit – EUR 600 (excluding 4% credit card charges fees, excluding VAT if applicable)

The Application should be installed on your company/personal device (tablet/smart phone). Operational information will be sent in due course.

To order “K-Lead” Application, please access the Exhibitor’s Portal https://exhibitorportal.kenes.com

Deadline: Wednesday, 28 September
Onsite rate of EUR 750 will be applied for order received after above deadline.

Please note:

• Device is not included. The Application should be installed on your company/personal device (tablet/smart phone).
• In accordance with the general data protection regulation (GDPR), Kenes Group has updated its privacy policy. You can view our updated privacy notice here.
  Kenes will not share delegate’s personal data with third parties without their consent.
  Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share their personal details with the company that is scanning their badge so that it may contact them in the future.
• Barcodes on delegate’s badges contain contact information as supplied by the delegate or the agency responsible for the registration process of the delegate. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
• In addition, please note that neither Kenes Group nor the Organising Committee is responsible for the content of the information.

Exhibitor Badges

• Each exhibiting company is entitled to free exhibitor badges. The amount of free exhibitor badges is stated in your contract, and determined by your booth size.
  Two exhibitor badges will be given for the first 9 sqm booked, and one additional badge for each 9 sqm thereafter.
• Exhibitor badges allow free access to the exhibition area, refreshments served as indicated in the programme timetable and access to the Welcome Reception.
• Exhibitors with an Exhibitor Badge are not eligible to receive CME/CPD credits and will not appear in the World Map feature (List of participants).
• Exhibitor badges are generic and state the name of the company only, in order that they may be used interchangeably between staff members. Therefore, there is no need to submit individual names.
• Exhibitor badges can be collected at the registration desk on-site during registration opening hours (they will not be mailed in advance).
• Exhibitors are required to access the Exhibitor’s Portal and provide the name of the company they wish to be displayed on the badges (otherwise the company name as appear on your application form will be printed on the badge).    
• Additional exhibitor badges may be purchased online through the Exhibitor’s Portal, at the rate of EUR 175 per badge.
  Companies may purchase a maximum number of exhibitor badges as follows:
  * Booths of up to 60sqm – 15 exhibitor badges
  * Booths larger than 60sqm – 25 exhibitor badges

Notes:
– Deadline for ordering additional exhibitor badges via the exhibitor portal: Wednesday, 28 September.
– Please make sure that your company profile has been submitted via the Exhibitor’s Portal before placing an order.

All company representatives are required to wear exhibitor badges to access the exhibition. Company representatives not wearing their badges will not be allowed to access the exhibition. Exhibitor badges are for the use of company personnel manning the booth and should not be used to bring visitors to the exhibition.

Access to the Exhibition Hall during Set-up and Dismantling Times
Stand builders and staff must wear service passes during the entire set-up and dismantling period. Service Passes are free of charge and may be collected from the Exhibition Manager Desk on-site.

Exhibition Floor Plan & List of Exhibitors

The exhibition floor plan has been designed to maximize the exhibitor’s exposure to the delegates.
To access  the exhibition floor plan and see the locationof each booth, please click here
For full list of exhibitors and supporters – click here   

The exhibition will be held in Hall F which is located on the 2^nd floor.

Floor

Maximum floor load: 450 kg/m²
Floor finish: The hall is carpeted with grey carpet tiles.

• It is highly recommended to place a carpet or other floor covering for exhibit booths (on top of the existing carpet) to avoid damage to the hall carpet.
• It is not allowed to remove the existing carpet or damage it.
• Carpet laying is restricted to certain types of weave only and requires specific written authorisation from the Svenska Mässan Gothia Towers up to 4 weeks before the meeting by email to: Lagerstedt@svenskamassan.se
• Kindly note that all tape must be removed by the exhibitor when vacating the booth. The floor surfaces must be returned in the same condition as it was received. The cost of restoring any damage to the floor surface will be charged to the Exhibitor. Mechanical damage or soiling which cannot be removed during the normal cleaning and maintenance of the floor will be repaired at the expense of the person or company causing the damage.

 Build‐Up Height

– The maximum building height for the top of all elements is 4 meters (including hanging banners)
– Shell scheme booths build up height is 2.5 meters

Exhibitors who will have booths higher than the maximum permitted height will not be allowed to set-up their booths.
Any part facing neighboring booths that is above 2.5m in height (in case of back-to-back wall) needs to be designed with neutral surfaces (white, light gray).

 Ceiling Hangings / Rigging

• Ceiling hanging is permitted. Please contact Svenska Mässan Gothia Towers for availability and price quotations.
• Please take into consideration that the total ceiling height in hall F is 5m.
• The Svenska Mässan Gothia Towers uses wires for hanging elements from the ceiling. Each wire can be loaded with a maximum of 50 kg. Only approved wire locks may be used.
• The Svenska Mässan Gothia Towers  reserves the right to secure or increase the number of wires at the Exhibitor’s expense. The exact positioning of the wires cannot be guaranteed, fault margin ± 50 cm.
• Only staff or companies authorised by Svenska Mässan Gothia Towers may carry out the suspension of wires from the ceiling (even in existing fittings).

Raised Floor / Platform 

• Please note that if your booth has a platform higher than5 cm, you are required to provide a rampto ensure access for people with disabilities.
• The platform sides must be closed and finished neatly. The platform edgesmust be safe, secured and easily visible.

Electricity and Electrical Installations

Power supplies will be supplied into your booth via the ceiling.
All electrical installations and electrical connections shall meet the requirements stated in the publication ELSÄK‐FS 2008:1 concerning how electrical facilities are to be designed, and the application directives in Swedish Standard SS 436 40 00 ”Electrical installation regulations” must be followed. In respect of temporary electrical installations at trade fairs and exhibitions, etc., Section 711 is particularly applicable, stating requirements for the protection of the users.

The venue’s electrical supply is AC 50Hz 230 V 1‐phase and 400 V 3‐phase.
All electrical sockets are earthed.

The exhibitor is responsible for calculating the power necessary for the elements to be connected, together with the request for the necessary voltage. Damage caused to the main or to specific points by these connections is the sole responsibility of the exhibitors.

There is at least 1m free space in front of every electrical distribution board.
Lighting ramps shall be permanently fixed and shall hang at least 2.2 m from the floor and be fitted with end‐stop protection.
Fittings and utility articles made from conductive materials must be earthed and be of at least material class 1.
Only earthed or double‐insulated equipment may be connected.
Equipment not meeting these requirements may be immediately disconnected by the venue with no right of recourse or compensation for the exhibitor.

The exhibitor may order one or more electrical connection points. Connection may only be made to the designated connection point. The exhibitor may connect their own equipment if the connection is CEE‐type plugs or Schoko sockets. If current ratings greater than 63 A are involved, competent personnel designated by the venue shall carry out the connection.
The venue reserves the right to at any time inspect connected equipment. Should the equipment fail to meet the applicable safety regulations, the venue reserves the right to immediately disconnect such equipment with no right of recourse or compensation for the exhibitor.

No installations may be made to or in an energised facility.

The venue’s electrical distribution system is live at the latest from the day prior to the opening of the exhibition until an hour after the closure of the exhibition on its last day, but must always be treated as being live.
If an exhibitor requires electricity at other times, the exhibitor should contact the organiser in advance.

Exhibitors must switch off their lighting at the end of the day.

In the event of damage or faults to an electrical connection or installation, the exhibitor shall immediately contact the organiser and/or venue representatives.

Good Lifts

Two good lifts are available to access the exhibition area.
The good lifts will be operational during the build-up and breakdown periods.
Good lifts measurements:

Goods Entrance F (w x h) 5.0 x 2.1

Pallets are taken to the exhibition area from the loading bay up to level 2 via the good lifts 42 (smaller) or 43 (larger).

To ensure the smooth and efficient installation and dismantling of your booth, the Svenska Mässan Gothia Towers has been nominated as the official stand contractor for the ESID 2022 meeting.

Shell Schemes which have been pre‐booked via Kenes include the following:

• Walling – standard shell scheme system, 2.5m-high
• Company name on Fascia board printed in standard lettering
• Lighting – 3x clip lights for a 9sqm booth)
• Venue carpet – the floor surface is already carpeted (gray carpet tiles)

Shell Scheme booths do NOT include:

• Power supply
• Furniture
• Booth cleaning

Power supply, furniture, cleaning service and other products / supporting services can be ordered directly via the Svenska Mässan Gothia Towers by Wednesday, 21 September.
After this deadline 50% surcharge will be applied. Stock upon availability.
For the Webshop – click here
For inquiries, please contact Mr. Mattias Lagerstedt  by e-mail: Mattias.Lagerstedt@svenskamassan.se

• Actual panel size: 103 cm W x 250 cm H
• Visible panel size: 93 cm W x 240 cm H

Note: Corner shell scheme booths are provided with two open sides and 2 fascia panels with company name.

Fascia Sign
Maximum of 21 characters (including spaces) may be written on your fascia (applicable for a 9 sqm booths).
Please submit lettering for fascia via the Exhibitor’s Portal by Thursday, 1 September.
If you wish to print your company logo on the board, instead of your company name or in addition to the name, this can be ordered at additional cost via the Svenska Mässan Gothia Towers – the official stand contractor.
If text for your fascia is not received by above deadline, we will provide you with a fascia title as per your application form.

Important Guidelines for Shell Scheme Booths 

• All basic shell scheme booths will be designed and built by the Svenska Mässan Gothia Towers – the official stand contractor.
• Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment within the shell scheme booth should indicate clearly on the location plan and forward it together with clear instructions to the official stand contractor and the Exhibition Manager before Thursday, 1 September.
• No free-standing stand-fitting or display(s) may exceed a height of 2.5m or extend beyond the boundaries of your booth. This includes company names, advertising materials, flags and logos provided by the exhibitor.
• It is not allowed under any circumstances to cut, nail or drill into or through the walls, facia, floor or ceiling.
• Please do not use any adhesive products that may leave marks or cause damage to the panels and booth structure. Booth must be returned in the same condition in which it was received. Any damage to booth structure will be invoiced to the exhibitor.
• No painting is allowed; no usage of nails or screws.
• Double sided tape can be used to affix lightweight items as long as it does not leave mark or cause damage to the panels and booth structure. Velcro can be used as well (male & female).
• It is possible to use fishing line (nylon) to hang pictures etc.
• An exhibitor occupying a booth at the corner can request to close the additional side(s). If the official stand contractor and the Exhibition Manager is not being notified in writing before Thursday, 8 September – it will be assumed that the exhibitor will have opening on the additional side(s).
• A back wall of a booth (any booth type) cannot be used by other exhibitors.
• The exhibition hall is already carpeted (grey carpet tiles). If the exhibitor wishes to have a carpet in a different color, an additional fee will be required. Please contact the official stand contractor.
• Excess stock, literature or packing cases may not be stored on, around or behind booths, unless contained within a lockable storeroom.
• Exhibitors requiring additional equipment may contact the official stand contractor – as per published deadlines (see section “Deadlines & Key dates”).

Guidelines for Space Only Booths

Exhibitors using independent contractors are required to submit the following for approval by Monday, 1 August:

• A scaled drawing (scaled 1:200 DWG), including elevation views of the proposed booth to be built.
• Electrical connections – a list of all appliances.
• Other utility connections such as water and drainage are subject to availability and must be checked with the Exhibition Manager prior to submitting the designs.
• The name and contact details of their construction company.

Please submit the files through the Kenes Exhibitor’s Portal: https://exhibitorportal.kenes.com

Design Guidelines:

• All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the premises.
  Exhibition material that is placed outside the booth will be removed at the exhibitor’s expense.
• Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits. Entire sideway walls will not be approved
• Island booths should be partly accessible on all “open” sides. Requests to be partially exempt from this rule should be submitted in writing to the Exhibition Manager.
• Construction finish must be perfect in all the booth’s visible areas, including rear sides.
• Raised floor/platform: please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp for handicapped access. The platform sides must be closed and finished neatly. The platform edges must be safe, secured and easily visible.
• All structural back walls of neighboring booths must be properly decorated. Back Walls (reversed side) over 2.5m in height must be finished in white or grey.
• Advertising on the boundary with other booths is prohibited.
• Multilevel structures are not permitted.
• Arches, bridges or similar construction connecting two or more booths are not permitted.
• A back wall of a booth (including shell scheme booths) cannot be used by other exhibitors.
• The maximum building height for the top of all elements in the booths is 4m.
• Ceiling Rigging is permitted. Please refer to the previous section.

Kindly note:

• The organiser will not approve booths that do not comply with the accepted standards until the necessary changes have been made.
• Work cannot commence until the booth drawings are approved by the organiser.
• The used space must be returned to the Svenska Mässan Gothia Towers completely clear of all items and restored to their original state.
• We recommend exhibitors using independent stand contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact the Svenska Mässan Gothia Towers at:  Mattias.Lagerstedt@svenskamassan.se to coordinate a visit.

Cleaning

The organiser will arrange for general cleaning of the exhibition premises prior to the opening of exhibition and daily prior to opening thereafter (excluding exhibit booths and displays).
Daily booth cleaning can be ordered directly with the Svenska Mässan Gothia Towers via the Webshop – click here.
For inquiries, please contact Mr. Mattias Lagerstedt by e-mail: Mattias.Lagerstedt@svenskamassan.se

 Internet & Wi-Fi 

Complimentary Wi-Fi will be provided by the meeting during official meeting days at most areas.
This public Wi-Fi connection is limited for basic web browsing or checking emails.
Should you have any internet-based feature/device/activity at your booth (for example: product demonstrations), we strongly recommend ordering a dedicated internet connection for your booth (wireless or wired connection) to guarantee a consistent internet connection inclusive of technical support.

Wired internet and Wi-Fi connection may be ordered through Kenes until Wednesday, 21 September.
Please contact the Exhibition Manager at: sgamliel@kenes.com

Important:

• Please be advised private Wi-Fi networks installations in the booth are not allowed.
• The venue and the organiser reserve the rights to discontinue any activity which interfere with the hall Wi-Fi coverage. 
• Note regarding technical support: we will ensure that the service you purchased is functioning as it should, however we cannot troubleshoot or repair issues with client-provided equipment.
• The exhibitor is responsible for following legal, ethical, moral and generally accepted internet and e‐mail conduct when communicating across the meeting’s network. The venue reserves the right to disconnect and/or limit a user’s right to or use of the network if rules and conditions are not respected.

 Security

• Please do not leave any bags, boxes, suitcases or any type of product unattended at any time, whether inside or outside the exhibition area.
• Neither the venue nor the organiser can accept responsibility for the security of the booths and their contents. The venue as well as the organiser are not liable for any possible loss, theft and/or damage occurred during the rental period of any private property or goods. Exhibitors are fully responsible for the security of their booth and equipment.
• If you wish to hire security for your booth, this can be done via the Svenska Mässan Gothia Towers.

 In booth Catering 

The Svenska Mässan Gothia Towers exclusively offers food, beverage and catering services.
Absolutely no food or beverage from outside the venue is allowed into the premises without prior written approval from the venue. This includes bottled water.
Exhibitors who wish to order food and beverages for their booth are welcome to do so directly with the Svenska Mässan Gothia Towers via the Webshop – click here.
For inquiries, please contact Mr. Mattias Lagerstedt  by e-mail: Mattias.Lagerstedt@svenskamassan.se
The exhibitor must consider the space available on the booth to store and display the requested deliveries.

Waste Removal

For ordering waste removal please contact the Svenska Mässan Gothia Towers directly by e-mail to: Mattias.Lagerstedt@svenskamassan.se

Storage

Short-term storage of materials left over after assembly (empty boxes, crates, cases , palettes etc.) should be coordinated with Merkur team (payable service).
Under no circumstances may packing materials of any kind be left in the aisles, on the booths, around or behind the booths.
Please contact Merkur with information on sizes and number of parcels, size and storage period. E-mail: Bernd.Blum@merkur-expo.com
Shipments sent directly to the venue prior to the set-up period, will be refused by the venue.
Once the event & dismantling are over, the Svenska Mässan Gothia Towers shall not be held responsible for the safekeeping and/or storage of any items left in the building. If Svenska Mässan Gothia Towers takes care of the removal of these items, it will be charged to the exhibitor.

Insurance 

The Svenska Mässan Gothia Towers offers insurance for ESID 2022 exhibitors.
For further details, please refer to the Webshop (click here) or contact Mr. Mattias Lagerstedt  by e-mail: Mattias.Lagerstedt@svenskamassan.se

Shipping Instructions 

Merkur Expo Logistics GmbH has been appointed the official forwarding agent this meeting.
Merkur offers the following services: customs clearance, delivery to the booth, freight forwarding, manpower & trolleys for un‐loading/loading during build‐up and dismantling, storage of empty crates, transportation to and from the exhibition hall.
For security, insurance, and efficiency reasons, Merkur Expo Logistics is the sole official agent to handle cargo inside the venue.
Stand builders are prohibited from using trolleys during set‐up and dismantling periods.
Kindly note that Merkur, the official agent, is the exclusive agent for move in and move out of the venue.

Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with Merkur.

Vehicles may not be driven into or inside the exhibition halls in the venue. All internal transportation within the premises, e.g. between the loading yard and the booth and all lifting and truck work shall consequently be provided by Merkur and paid for by the exhibitor. No engine idling is permitted in and outside the exhibition halls.

Contact information:
Merkur Expo Logistics GmbH
Mr. Bernd Blum| E-mail: Bernd.Blum@merkur-expo.com
Mobile:  +49 175 588 0291

 For shipping instructions and tariff, please click HERE.

Deliveries

The delivery and removal of materials and goods for the exhibition booths is allowed only by the official freight forwarder.
Please be advised that neither the organiser nor the Svenska Mässan Gothian Towers can accept deliveries on an exhibitor’s behalf and arrangements must be made for a stand/company representative to be available when deliveries are made.
Deliveries may not be made prior to Monday, 10 October. Any deliveries prior to this date, or off the official working hours, will not be accepted. Please refer to the Shipping Instructions for the deliveries address.
As a courtesy to the delegates and your fellow exhibitors, deliveries or the removal of any equipment to/from booth must be made 30 minutes before or after exhibition opening hours.

Good Lifts
Two good lifts are available to access the exhibition area.
The good lifts will be operational during the build-up and breakdown periods.
Good lifts measurements:

Goods Entrance F (w x h) 5.0 x 2.1
Pallets are taken to the exhibition area from the loading bay up to level 2 via the good lifts 42 (smaller) or 43 (larger).